IFTA

Pick the "Quarter" at the top. The screen shows "Total miles", "Gallons", "Fleet MPG" and "Tax owed" (or "Refund"), then a "By state" table with miles, taxable gallons, gallons bought, net gallons, the rate and the tax or credit for each state. If your trucks use more than one fuel type, each type has its own table.

The figures are rounded the way the IFTA return is, so you can copy them line for line: miles and gallons in whole numbers, "Fleet MPG" to 2 decimals, and each state's taxable gallons in whole gallons. The tax is net gallons times the rate, plus any surcharge on the taxable gallons. Under each table: "Filed late? Your base state adds a penalty and interest."

Under the title you see the wording for the chosen quarter, for example: "IFTA worksheet for Q4 2026, built from IFTA, Inc.’s published rates for that quarter. Check it before filing; the carrier is responsible for its IFTA return." The quarter in it changes with the quarter you pick, and the rates used are always that quarter’s own.

Click "Worksheet PDF" for a printable copy, or "Copy for filing" to copy the figures. Tovarlo doesn’t give tax advice; check the worksheet with your accountant before you file.

People with the "Expenses, fuel and IFTA" or "Dispatch and assign loads" permission can open this screen. Gallons come from the fuel log, so they show only with the expenses permission.

Rates come from IFTA, Inc.’s published quarterly rates, loaded and checked by Tovarlo. You only ever see approved rates for the quarter you’re looking at, never an older quarter’s.

If they aren’t in yet, you see that the IFTA tax rates for the quarter are "not loaded yet" and no worksheet is shown. If a state has no approved rate, the screen says so: don’t file until it’s fixed.

"Trucks in the report" shows each truck as "Included" or "Left out", with the reason. A truck with 3+ axles or over 26,000 lbs is suggested as qualified. If the axles and weight aren’t entered yet, it’s left out: click "Set axles and weight" to fix it on the Trucks screen, where the office can also mark a truck qualified or not. See /help/trucks.

Each load has a "Trip record (IFTA)" in its load panel, with the miles in each state, the odometer, the truck and where the miles came from.

Every save makes a new version and keeps the earlier ones ("Earlier versions"). If the stops change after the miles were worked out, the panel asks you to update them. See /help/loads.

Trips with no load, like driving to the shop, still count for IFTA. Under "Non-revenue miles", click "+ Add trip" and enter the "Truck", "Driver", "Date", "State", "Miles", "Reason" and the odometer readings, then click "Add trip".

To fix a mistake, click "Void", type a "Reason" and click "Void trip". It stays on record with your reason and stops counting.

The "Records check" column lists, per truck, what IFTA’s records rules need that’s missing, or "Complete". If records are missing, the base state can assume 4 miles per gallon.

"Odometer reconciliation" compares the odometer miles with the recorded miles. A difference over 6% usually means unlogged deadhead or personal miles.

"Trip exceptions" flags trips with "Miles edited by hand", "Start or end odometer missing", "Miles by state missing", "Odometer doesn’t continue from the last trip" or "Starts somewhere other than where the last trip ended".

"Summaries" shows each truck’s miles and gallons by month and by state, with the year to date.