Driver pay

Each driver has a card for the chosen "Pay period". Click "Pay setup" on a driver’s card. You set it once and every statement uses it.

Click "Save pay setup". The pay week starts on the day set in Settings.

Only people with the "Driver pay and payroll" permission can open this screen.

When a driver has delivered loads in the period, the card shows "Pending" with each load, its pay basis and the "Net pay". Click "Create statement". The figures are locked once it’s created.

Then open the statement and:

• click "Approve"

• click "Paid and close", pick "How you paid" and the "Date paid", and click "Mark paid"

The steps show "Created · figures locked", "Approved" and "Paid". Every statement is listed under "Statement history"; click "Open" to see it again.

Statements are never deleted. An owner or accountant can click "Void" on a statement that isn’t paid yet, type a "Reason" and click "Void statement". It stays on record with the reason, and its loads, advances and fuel go back so you can make a new one.

Click "+ Advance or deduction" to add money given to the driver ("Advance (money given to the driver)"), something they owe ("Deduction (something they owe)"), or money the driver paid for you, such as a lumper, a scale ticket or tolls ("Reimbursement"). An advance or deduction is taken off the driver’s next statement; a reimbursement is paid back in full on it, on top of net pay, and isn’t part of the pay a percent is taken of. Until then it’s listed under "Advances and deductions not yet taken", where "Remove" takes it back off.

Standing deductions from the pay setup come off every statement.

Under "Fuel bought this period" the card lists fill-ups from the fuel log. Tick "Charge" for each one the driver pays for. See /help/expenses.

A statement never goes below $0. If an owner-operator’s deductions are more than the week’s pay, the rest carries to their next statement, and the statement says how much didn’t fit. For a company driver the rest isn’t carried forward (see "Company drivers and deductions").

If escrow is on and there’s no pay left for it, the card says "No escrow this week". See /help/escrow.

A load with two drivers is split 50/50. To change it, click "team split" next to the load on the card, enter the first driver’s share (%) and click "Save split". The second driver gets the rest, and each is paid by their own pay rule.

Every deduction on a statement says where it comes from: the fuel receipt (with "View receipt" when there’s a photo), the advance or deduction and its date, an amount left over from an earlier statement, or the standing deduction in the pay setup.

When an owner-operator is paid a percent, the statement PDF includes each load’s rated freight bill. To leave out shipper and receiver names, tick "Hide shipper and receiver names on rated freight bills" in Settings.

Each load on a statement shows when its paperwork came in (the first POD or BOL scan). A leased owner-operator is paid within 15 days of it (49 CFR 376.12(f)): from day 12 the dashboard shows "Pay for LD-… is due by …", in red once it’s due.

Click "PDF" to open the statement, or "Email to driver" to email it as a PDF (the driver needs an email on the Drivers page). Drivers also see approved and paid statements in the driver app, with each standing deduction’s document. See /help/driver-app.

Every way a deduction reaches a company driver’s pay (a standing deduction, an advance or deduction, fuel you charge them) shows: "Check your state’s wage laws before deducting from an employee’s pay. Many states allow only deductions the employee authorized in writing, for the employee’s benefit, and some ban deductions for fuel, equipment or damage. Deductions can never take pay below minimum wage." Saving still works.

Tovarlo doesn’t give pay-law advice. Ask an accountant or attorney about your state’s rules.

Under "Dispatchers, office staff and truck owners", click "+ Add person" to pay someone on commission, a weekly salary or by the hour, or an owner who leases a truck to you. Each period shows what they’re owed; click "Mark paid" when you’ve paid them.

Click "Year-end summary" on Driver pay and pick the year. It lists what was paid to each owner-operator and each payee (dispatchers, office staff and truck owners) that calendar year, from paid pay statements and payee payments only, by the day they were paid. Voided ones are left out. Only contractors are included: owner-operators and other payees (dispatchers on commission, truck owners) are contractors, and company drivers and office staff on salary or hourly pay are employees. Employees are listed under "Not included" as "Employee, not included". To change someone, click "Address and tax ID" (or "Change" under "Not included") and pick "Employee" or "Contractor" under "Paid as". Each change is listed under "Employee or contractor changes" with who made it and when.

For each owner-operator it shows the gross pay, then each kind of deduction as the statements show them (fuel, advances, deductions, standing deductions, escrow held and balances carried from earlier statements), the net paid, the escrow released to them that year, and "Paid out in [year] (net pay + escrow released)". Escrow held stays the driver’s money; only escrow released counts as paid out. Your accountant decides the 1099 amount. Gross pay already includes escrow taken from pay, so escrow released isn't added on top. "Escrow interest added in [year]" has its own column, from the interest entries dated that year: usually reported on Form 1099-INT when it's 10 dollars or more; your accountant decides. Reimbursements (money the driver paid for you and got back) are shown apart too. Near the totals: the year's 1099-NEC threshold line, for example "Payments under 2,000 dollars in 2026 generally don't need a 1099-NEC; your accountant confirms."

Click "Address and tax ID" to enter the mailing address, the "W-9 tax type" (Individual or sole proprietor, Single-member LLC, Partnership, C corporation, S corporation or Other; optional) and the "Tax ID, last 4 digits". Tovarlo never keeps a full Social Security or EIN number. A C or S corporation is flagged "Corporation: usually no 1099-NEC", and someone with no tax ID entered "No W-9 on file". "Download spreadsheet" gives your accountant one file with every payee and a blank tax ID column to fill in; "PDF" gives one page per payee.

Summary for your accountant, not a tax form. Tovarlo doesn’t file 1099s or give tax advice. Only the owner and accountants can open it.